The Journal of mHealth Article - Why the NHS Can’t Ignore BS 10008 on the Path to Digital Transformation

Scandox are proud to have collaborated with long-term partner Kodak Alaris IM on a recent article published in the April/May 2017 edition of The Journal of mHealth. 

The article itself looks at "Why the NHS Can’t Ignore BS 10008 on the Path to Digital Transformation", something that Scandox are certainly keen to discuss. As mentioned in the article itself, Scandox were infact one of the UK’s first BS 10008-accredited specialist scanning bureaus, providing support to NHS Trusts undertaking the move to electronic records. 

BS 10008 is vital for all Trusts as they are required to adhere to the standard when undertaking the digitisation of their patient records. 

If you're looking to find out more on BS 10008 and how Scandox can help ensure you adhere to the standard, please do get in touch. Our experts are on hand to answer any questions you have. Simply complete the form below and we shall be in touch shortly. 

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Updated Records Management Code of Practice for Health and Social Care

In late 2014 the IGA was asked by the Department of Health to lead a review of the NHS Record Management Code of Practice. Before this, the Code was last reviewed in 2006, with minor updates also issued in 2009. 

Elisabeth Belisle, Managing Director of Scandox was selected to be part of the committee of experts brought together to quality assure and make changes, where necessary, to existing guidance.

The new Code has also incorporated the answers to common questions about records management that have been asked to the Health & Social Care Information Centre, the National Archives and the Department of Health since 2009. The Code also includes changes to policy and legislation where applicable and has incorporated the evolution of the digital health record. 

BS 10008 Compliance

Have you seen the latest revision on the requirement for BS 10008 in the latest code? When did you last review your compliance with BS 10008? As the go-to people for BS 10008 we are here to help ensure that you comply. Rather than simply highlighting the gaps, we also document the changes required to achieve and maintain compliance. 

Scandox lead the way for BS 10008 Certification

Scandox - paper reduction and digitisation consultants are leading the way in helping organisations understand and certify with BS 10008 standards. 

Organisations such as Birmingham Community Healthcare NHS Trust have taken full advantage of the Introduction to BS 10008 course offered by Scandox - “BS 10008 provides us with the confidence and peace of mind that we are covered, should anything happen” Leigh Peplow - Information Governance Manager, Birmingham Community Healthcare NHS Trust. 

In July 2016, Scandox renewed their BS 10008 certification and still lead the way as BS 10008 associate consultants. The certification allows them to ensure the scanning and auditing procedures they define comply with those prescribed by BS 10008 thereby ensuring scanned digital images are an exact copy of the paper original.

For more information on BS 10008 and how Scandox can help you, visit – www.scandox.com/bs-10008-services/

Belfast Health and Social Care Trust selects Scandox for digitisation strategy & BS10008 Compliance

Scandox - paper reduction and digitisation consultants are assisting the Belfast Health and Social Care Trust to define a strategy to reduce paper within their Trust. Belfast Health and Social Care Trust (BHSCT) have set out to become as paperlight as possible by 2020 and ultimately paperless. By so doing, the Trusts in the region seek to improve internal efficiencies and consequently reduce clinical risk. An initial shorter term objective is focused on the redeployment of space and re-directing vital funds that are currently used to store hospital records, for improving patient care.

With over 20,000 members of staff, Belfast Health and Social Care Trust is one of the largest Trusts in the United Kingdom. Delivering integrated health and social care to 340,000 people across Belfast and part of the Borough of Castlereagh, whilst providing specialist services across Northern Ireland. 

We’re excited to be working with Belfast Health and Social Care Trust in helping them to not only reduce paper, but also digitise their processes.
— Elisabeth Belisle, Managing Director Scandox.

Over the next few months Scandox and BHSCT will be working together on a multi-stage project. Scandox have commenced the project by reviewing the current processes within BHSCT and are creating a roadmap for digitisation. This allows both parties to see the entire project and deadlines from beginning to end. Expert auditors from Scandox carry out an in-depth audit to determine the best option for scanning the BHSCT records. The auditors review a percentage of BHSCT records, allowing them to provide options for both in-house and outsourced scanning strategies.  

The work with Scandox in the preparatory phase of our project has been invaluable in allowing us to focus on the right areas for service improvement.
— Paul Duffy, Belfast Health and Social Care Trust

BHSCT will be working with Scandox to become BS 10008 Compliant. They will undergo a training course alongside a Gap Analysis and Remedy review. This ensures that key staff can continue to implement the highest possible standards throughout the Trust and ensure their documentation complies with BS 10008.    

Upon completion of this project, Belfast Health and Social Care Trust will be set with a plan of what is required to achieve their goal of being as paperlight as possible by 2020 in the most cost efficient way. 

For more information on how your organisation can become paperlight, get in touch with Scandox at www.scandox.com

 

Taking capture step by step

In an article recently published on Document-Manager.com, IBML look at changes in document capture, and how to ensure you’re following the most effective methodology. 

This article looks at how although some propose the capture process should be treated as a single step, this is not always correct. Batch processing is not a new idea, it has been endorsed by the majority of the capture industry for many years, but is this this the best option? 

Ensuring your commercial capture process is achieving maximum efficiency requires optimisation of each of the component parts of the end to end process. 

The market is now talking about Transaction Processing, which is not be mistaken for a different process than that of batch processing, but is rather a sub-set, or an enhancement. Technology advances in the capture space continue to abound and much of this advancement lies in IDR (Intelligent Document Recognition), which makes the identification of transactions within a batch an automated process.
— www.btc.co.uk

Scanning the future - Digital Health Article

Our Managing Director, Elisabeth Belisle was recently approached by Digital Health to provide her thoughts on a subject we know well. 

The topic was that of the future of scanning within the NHS and the scanning of legacy records. Whether to scan or not to scan. Elisabeth provided her thoughts on scanning and indexing within the article. Simply click the button below to read the full article. 

Caldicott and care.data report delayed due to ‘purdah’

In September 2015 health secretary Jeremy Hunt commissioned a review in which Dame Fiona Caldicott would look at data security, consent and opt-out. Dame Fiona was also asked to develop standards against which the CQC could carry out inspections of NHS and social care organisations in regards to their use of data. It has now been revealed that although the report is complete, it will not be published until after June 23rd. This is due to the civil service ‘purdah’ restrictions put in place ahead of the referendum. 

An article published by DigitalHealth.net looks at how this will leave the NHS and social care organisations, as well as the CQC, waiting for recommendations that will determine the future of a wide-range of data collection projects.

The full article and the implications of the delay can be reviewed here.

 

Trusts risk losing funding for clinical trials

MHRA bemoans compliance issues with electronic health records.

“The move within the NHS from paper to electronic health record (eHR) systems has led to significant compliance issues in relation to Good Clinical Practice (GCP).  There are potential serious consequences for Trusts that have an inadequate eHR system. These include: Trusts being rejected by commercial sponsors at site selection due to non-GCP compliant systems; the rejection of marketing authorisation applications (MAAs) or journal publications due to an inability to reconstruct the trial; and the unethical recruitment of patients to trials as the systems do not support the robust collection and retention of data.  All of these issues may have a negative impact on the selection of NHS sites, and ultimately UK NHS Trusts/ Boards becoming less attractive places to conduct research (and the resultant financial implications of this, as well as reduced access to the latest research and medicines for UK patients). “

By effectively implementing BS 10008 prior to deploying software, all the issues raised by MHRA would be avoided. If you are in the process of or have already implemented your eHR system, call us to perform a Gap and Remedy Analysis. This exclusive service will not only identify compliance gaps, but also provide recommendations for resolution. Contact us today.

Scandox supports St. Georges to HIMSS Accreditation Stage 6

St Georges University Hospitals NHS Foundation Trust are the first major teaching hospital in the UK to be accredited to HIMSS Stage 6 (stage 7 is the highest achievable) and the first UK trust to be validated through an onsite visit.